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Privacy Policy

Last updated October 2025

1. Who We Are

ExoStasis Ltd (“we”, “our”, or “us”) is a private limited company registered in England and Wales.
Our mission is to design and develop innovative life-preservation systems and modular underground ecosystem technologies.

Company name: ExoStasis Ltd
Registered office: [insert address once confirmed]
Company number: [insert Companies House number once issued]
Email: andre@exostasis.com
Website: https://www.exostasis.com

We are the “data controller” of any personal information collected through this website or related communications.

2. What This Policy Covers

This Privacy Policy explains how we collect, use, and protect your personal data when you:

  • Visit our website [exostasis.com]

  • Submit an enquiry on the pre-registration form

  • Contact us by email 

  • Register interest in becoming an ExoStasis member, investor, or collaborator

3. What Information We Collect

We may collect the following types of personal information:

a. Information you provide directly

  • Your name

  • Email address

  • Message or enquiry details

  • Location or region (if supplied in registration form)

  • Capsule or membership preferences (if you register interest)

b. Technical information automatically collected

  • IP address

  • Browser type and version

  • Device type and operating system

  • Pages visited and time spent on our website

  • Cookies (see Section 8)

4. How We Use Your Information

We use your data to:

  • Process and respond to your enquiries or registration

  • Provide information about our products, services, and membership opportunities

  • Manage pre-registration and contact lists for ExoStasis ecosystem updates

  • Comply with legal and regulatory requirements

  • Improve our website functionality and user experience

We do not sell or rent your information to third parties.

5. Legal Basis for Processing

Under UK GDPR, we rely on the following lawful bases for processing:

  • Consent – where you have given us permission (e.g., ticking a box to receive updates).

  • Contract – where processing is necessary to provide services or respond to your request.

  • Legitimate interest – to operate, secure, and improve our services and communications.

  • Legal obligation – where required to comply with law or regulation.

6. How We Store and Protect Your Data

Your personal data is stored securely using encrypted systems and password-protected databases.
We implement reasonable administrative, technical, and physical safeguards to protect against unauthorised access, disclosure, or loss.

If we use third-party service providers (e.g., website hosting, email management), they are carefully selected and comply with UK GDPR standards.

Data will generally be retained for up to 3 years after your last contact with us, unless a longer period is legally required or directly relevant to an ongoing enquiry, grant, or membership process.

7. Sharing of Information

We may share your data only with:

  • Official partners or advisors directly involved in ExoStasis ecosystem development or investment opportunities.

  • UK government or grant bodies (e.g., Innovate UK, DASA, or Dorset Council) only where directly related to your registration or participation.

  • Service providers that support our communications, hosting, or analytics (under strict data protection terms).

We do not transfer personal data outside the UK unless adequate data protection safeguards are in place.

8. Cookies and Analytics

Our website may use cookies to understand user behaviour and improve performance.
You can disable cookies in your browser settings at any time.

We may use analytics tools such as Google Analytics or equivalent privacy-compliant systems to track anonymised website metrics.

9. Your Data Protection Rights

Under UK data protection law, you have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate data

  • Request deletion of your data (“right to be forgotten”)

  • Withdraw consent for communications

  • Object to or restrict data processing

  • Request data portability

To exercise any of these rights, please contact:
📩 andre@exostasis.com

We will respond to all valid requests within 30 days.

10. Children’s Privacy

Our services are not directed to children under 16.
We do not knowingly collect personal information from children.

11. Changes to This Policy

We may update this policy periodically to reflect changes in law, technology, or business operations.
Any updates will appear on this page with a new “Last updated” date.

12. Contact Us

If you have questions or concerns about this policy or how your data is handled, please contact:

Data Protection Contact:
Andres Shoman
Founder & CEO, ExoStasis Ltd
📩 andre@exostasis.com

If you remain unsatisfied, you have the right to complain to the Information Commissioner’s Office (ICO):
https://www.ico.org.uk

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